Checklist For Large Event Planning
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As you near the date of your event, ensure that a schedule is in place to take care of the event logistics.
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Stage, lighting equipment, sound equipment, and stagehands.
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If this is the case, give the team a clear outline of goals, objectives and your budget, and let them do the major planning.
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Slice Of Sydney History Heritage ListedRobBranding your event can create recognition between your organization and your donors and keep all of your communications consistent. Start looking for venues that match the theme and size of your event.
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For example, if you always envisioned a slideshow playing behind your CEO as she makes her welcome speech, then you need to make said slideshow and secure all the equipment needed to project it. Once the event successfully ends, there is still work to be done.
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Determine oversight needs, set up committee structure, recruit committee chairpersons, set committee responsibilities, recruit committee members, set meeting schedules and establish reporting criteria.
This can give you a good idea of numbers before official registrations start rolling in.
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If the event calls for assigned seating, make sure the placement cards are unobstructed by decorations or flatware.
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What topics will your event cover?
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Start building out an event website or pages on your website that describe the event.
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In some cases, venues can reduce the burden of vendor searches, and eliminate the costs of hiring additional vendors like caterers or entertainment.
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ASAP of any changes.
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For example, a networking event will have different needs from an educational seminar.
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As the reception is checking in guests, you want to make sure that the caterers are preparing the food and that it will be ready at the allotted time.
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Corporate Event Planning Checklist to help get you started planning your next big event.